Assistant Executive Secretary
- Organized and updated schedules for executives
- Transcribed phone messages and relayed to appropriate personnel
- Orchestrated successful conferences and associated travel for speakers and attendees
- Handled scheduling for executive's calendar and prepared meeting agendas and materials
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Developed and implemented office policies and procedures to facilitate smooth workflow
- Handled confidential information in professional manner
- Assisted in preparation of financial reports, budgeting, and forecasting for executive office
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Collated and distributed agendas and minutes for all executive meetings
- Coordinated travel arrangements and bookings for executive staff
- Documented and distributed meeting notes to identify, analyze, and improve workflows
- Handled logistics, catering, agendas, and travel arrangements for meetings and event planning for aboard of directors, president, and executive vice president
- Wrote reports, executive summaries, and newsletters
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Created and managed office systems to efficiently deal with documentation
- Greeted arriving visitors, determined nature and purpose of visit, and directed individuals to appropriate destinations
- Filed paperwork and organized computer-based information
- Updated and maintained confidential databases and records
- Took notes and dictation at meetings
