Highly organized, experienced in supplying thorough, organized administrative support to executive teams.
Proactive collaborator for events, shareholder activities and travel arrangements. Excellent record for managing administrations with desired results. Driven and resourceful administrative professional with 13 years of experience assisting with work of high-achieving executives.
Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills.
Experienced Executive Secretary provides comprehensive administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Work History
Assistant Executive Secretary
Organized and updated schedules for executives
Transcribed phone messages and relayed to appropriate personnel
Orchestrated successful conferences and associated travel for speakers and attendees
Handled scheduling for executive's calendar and prepared meeting agendas and materials
Responded to emails and other correspondence to facilitate communication and enhance business processes
Developed and implemented office policies and procedures to facilitate smooth workflow
Handled confidential information in professional manner
Assisted in preparation of financial reports, budgeting, and forecasting for executive office
Updated spreadsheets and created presentations to support executives and boost team productivity
Collated and distributed agendas and minutes for all executive meetings
Coordinated travel arrangements and bookings for executive staff
Documented and distributed meeting notes to identify, analyze, and improve workflows
Handled logistics, catering, agendas, and travel arrangements for meetings and event planning for aboard of directors, president, and executive vice president
Wrote reports, executive summaries, and newsletters
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
Created and managed office systems to efficiently deal with documentation
Greeted arriving visitors, determined nature and purpose of visit, and directed individuals to appropriate destinations
Filed paperwork and organized computer-based information
Updated and maintained confidential databases and records
Took notes and dictation at meetings
Volunteer
The Church of Jesus Christ of Latter-Day Saints
Lima, Peru
02.2023 - Current
Used strong interpersonal communication skills to convey information to others.
Assisted with special events or programs.
Greeted visitors and answered questions about program, requirements, and opportunities.
Volunteered with groups and organizations to help make measurable differences for program recipients.
Coordinated food, clothing, and household items for disadvantaged individuals and families.
Met with other volunteers and program leaders to discuss new service opportunities.
Planned and delivered numerous activities and special events for programs and services.
Supported engaging, fun, and smooth-running events by helping with organization and planning
Assisted with special events and programs
Education
Associate of Science - Humanities
Brigham Young University of Idaho
Rexburg, Idaho
07.2021
Skills
Microsoft Excel
Microsoft PowerPoint
Staff Training
Active Listening
Business Development Understanding
Microsoft Word
Report Preparation
Executive Management Support
Conflict Resolution
Brand Representation
Administrative Support
Customer Consulting
Leisure Time
I consider that health influence in all developing areas, so I strive to cook from scratch and exercise at least 30 minutes a day. Also, I love to play games on my phone or I-Pad to improve my skills in focusing on specific tasks.
Assistant Executive Secretary - NYSC at Centre for Management Development(CMD)Assistant Executive Secretary - NYSC at Centre for Management Development(CMD)
Group Heads Executive Secretary/ Operations Manager's Personal Assistant at Rocky Sporting Club LimitedGroup Heads Executive Secretary/ Operations Manager's Personal Assistant at Rocky Sporting Club Limited
